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Privacy Policy

Effective Date: Sep 11, 2025

Apara Innovations (“we,” “our,” “us”) is a women-led, women-run hub of free thinkers based in Kathmandu, Nepal, working in evidence generation, quality research, capacity development, and innovations in health and social sciences.

We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and safeguard information when you engage with us, in line with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

1. Information We Collect

We may collect the following information:

  • Personal Data: Name, email, phone number, organization, job title, professional details, and communication records.

  • Research Data: Information you provide when participating in research projects, surveys, or training programs.

  • Technical Data: IP address, browser type, device identifiers, and analytics data when you visit our website.

  • Cookies Data: Information collected via cookies to improve website functionality.

  • Voluntary Information: Any other data you provide through forms, emails, or other communications.

2. Legal Basis for Processing (GDPR Compliance)

We process your data based on one or more of the following lawful grounds:

  • Consent – When you voluntarily provide data for research, events, or communications.

  • Contractual Necessity – When data is required to provide services or collaborations.

  • Legal Obligation – When processing is necessary to comply with laws.

  • Legitimate Interests – For research, organizational development, or communication (balanced against your rights).

3. How We Use Your Information

We use your information to:

  • Conduct and improve health and social sciences research

  • Provide training, events, and capacity development programs

  • Communicate with collaborators, funders, and participants

  • Improve our website and services

  • Ensure compliance with ethical and legal standards

4. Sharing of Information

We do not sell personal data. We may share information only with:

  • Research partners, funders, and collaborators (as per consent agreements)

  • Trusted service providers (IT, hosting, communication) under confidentiality obligations

  • Legal authorities when required by law

  • In anonymized or aggregated form for reporting and publications

5. Data Retention

  • Personal and research data are stored securely and retained only as long as necessary for the purposes described.

  • Research data is anonymized wherever possible.

  • Data may be retained longer if required by law or funding agreements.

6. Your Rights Under GDPR

If you are based in the EU/EEA or working with us under GDPR obligations, you have the right to:

  • Access your personal data

  • Rectify inaccurate or incomplete data

  • Request erasure of your data (“right to be forgotten”)

  • Restrict or object to processing

  • Data portability (receive your data in a machine-readable format)

  • Withdraw consent at any time (without affecting prior lawful processing)

  • Lodge a complaint with a supervisory authority

To exercise your rights, please contact us at the details below.

7. Data Protection & Security

  • Data is stored on secure servers with restricted access.

  • We apply technical and organizational measures to prevent unauthorized access, loss, or misuse.

  • Only authorized staff and partners have access to personal and research data.

8. Cookies & Analytics

Our website may use cookies to enhance browsing and analytics. You may disable cookies through browser settings, though some features may not function properly.

9. International Data Transfers

If data is transferred outside Nepal (e.g., to research collaborators or service providers abroad), we ensure adequate safeguards in line with GDPR requirements.

10. Updates to This Policy

We may update this Privacy Policy periodically. Updates will be posted on our website with the revised date.

11. Contact Us

For any privacy-related inquiries or to exercise your rights, please contact:

Apara Innovations
Kathmandu, Nepal
📧 Email: contact@aparainnovations.com.np 
🌐 Website: https://aparainnovations.com.np